Front Office Clerk

A well established client of ours operating in the Maritime industry is searching for a Front Office Clerk to join their organisation. The chosen candidate will be responsible for providing administrative support to ensure efficient operation of the office. 

Responsibilities:

• Inpuƫtng and processing purchase invoices accurately and in a timely manner.
• Answering and directing phone calls in a professional and courteous manner.
• Responding to emails and inquiries promptly and professionally.
• Acting as a Personal Assistant to the Director, assisting with scheduling, travel arrangements, and other administrative tasks as required.
• Greeting and assisting visitors to the office.
• Maintaining office supplies inventory and placing orders when necessary.
• Assisting with organizing and coordinating meetings, events, and conferences.
• Performing general clerical duties such as filing, photocopying, and data entry.
• Assisting other departments with administrative tasks as needed.

Requirements

• Candidates must already reside in Malta, with the legal right to work in Malta
• Excellent command in English; Maltese is highly preferred
• Proficiency in MS Office Suite
• Excellent communication skills, both written and verbal
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and manage time effectively
• Positive attitude and ability to work independently as well as part of a team
• Discretion and confidentiality in handling sensitive information
• Candidates must be able to work on Saturday mornings

Education and Experience

• A Level Standard of Education as a minimum
• Prior experience in an administrative or front-office role in a similar industry is a must
• Prior experience issuing invoices and purchase orders is a must
• Candidates with familiarity with Shireburn are highly desired

Job Reference: BA131